Special Event Planning Tips

Have you been charged with organizing a special event? Is a coworker retiring and you’re responsible for creating a memorable occasion to recognize their achievements and contributions? Beyond a classic commemorative watch or special time piece to thank them for their service, a special dinner or event is often appropriate for someone who has given decades of service to a company. The same holds true for planning an event recognizing the longevity of a marriage or a milestone birthday. The success of nearly every event depends on adequate advanced planning. Follow these recommendations from the professional event planners to ensure your function is a huge success.

The first steps are to determine a budget, set a date and select a venue.  For more formal occasions, printed invitations with all the relative information provided, including RSVP’s information and for less formal events, eVites are absolutely appropriate. One of the advantages of the eVite is the lack of cost and the dashboards that display a running tally of those invitees who have RSVP’s as well as those who have yet to open the email.

One of the easiest ways to entertain a large crowd for both formal and informal occasions is with a buffet. This is a very simple set up for caterers and guests alike. Take advantage of the awesome deals offered by Groupon coupons and select from the stunning fruit arrangements available from  Shari’s Berries. These beautiful edible arrangements can also double as centerpieces. Arrange plates and flatware on both ends of the buffet to allow guests to help themselves from either end and minimize lines. Ensure ample seating for guests either at traditional tables or high top tables.Designate a special seating area for the guest(s) of honor. Recognize them for their accomplishments and present them with either their watch or time piece in the case of a retirement or of mementoes from years of marriage or significant birthday.

Depending on the budget available, arrange for music and decorations for the venue. This can be as simple as a playlist and a portable speaker that would be enjoyed by the guest of honor and simple decorations from the local party store. If the budget allows, live music and stunning arrangements from a local florists would always be enjoyed by the guests, Best of luck in planning and executing an event that will be enjoyable for all and create lasting memories.

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